Associate - Legal Admin Support

Taguig, Metro Manila, PH, 1634

Posted: Jan 28, 2025

Here at Aboitiz, success means winning together to shape a better future for people, planet, and profit. As we embrace innovation, we grow diverse industries and shape the country’s future. We create careers without boundaries for those who inspire their teams to rise with them. When you work at Aboitiz, you are part of a family committed to advancing business and communities.

Job Mission/Purpose

The Legal Admin Support assists the Chief Legal Officer (CLO) and other team leaders in the management, operation supervision, and administration of the AEV Legal Team. She is responsible for the team’s records, platforms, and innovation initiatives, as well as executing strategies to improve team efficiency.

Contacts/Network Requirement

External: Legal Counsels

External: Government Agencies

Internal: AEV CSU/s

Internal: AEV Team Leaders

Internal: AEV Team Members

Responsibilities

Management of Team Admin Matters

The Legal Admin Support is responsible for managing the AEV Legal Team’s administrative, logistics, and accounting requirements. These include preparation and monitoring of annual budget, processing and settling invoices and payments, asset requisition, monitoring terms of contracts, ensuring compliance with accounting requirements, liaising with suppliers and government agencies (for lawyer permits, commissions, and licenses), and such other related activities as may be required to support the operations of the team

Process, Platform and Records Management

Ensure that the proper process, procedures, systems, and other support resources are effectively in place and working to the benefit of AEV Legal as a whole
Ensure that platforms and processes used by AEV Legal are updated, accessible, and in accordance with the needs of the team. This includes the platforms that are currently used by the Legal team, as well as any platforms and applications that may be used by the team in the future
Ensures that the Legal team has a centralized repository of records, accessible by the whole team and by the SBUs as may be necessary. Records here include the corporate records handled by the Governance and Compliance Team, as well as the contracts, memos, and policies generated by the AEV Legal team

Compliance and Generation of Reports

Assists the Legal Team Heads in ensuring the proper monitoring and reporting of the AEV Group’s compliance with relevant laws and regulations, including compliance with Data Privacy for the team’s processes
Prepare Lexcom report and other reports for the functions and services rendered by the AEV Legal team, as may be requested by management
Assist in the preparation and monitoring of the team’s budget, as well as in the preparation of reports for the AEV Legal team as a CSU, as may be required by the People Team, and other CSUs in AEV
When assigned, act as the liaison and representative of the AEV Legal Team for reports and activities required by management

Admin Matters

Provide admin support and perform assignments as may be assigned from time to time by his/her immediate team leader, the AEV CLO, and subteam TLs

Additional Responsibilities

Key Performance Metrics

Service Level Commitment/ Deadlines
Customer Satisfaction Score
Uninterrupted access by stakeholders to database
Compliance with the policies
Team documents are updated and readily available

Competencies

I. Universal: Building Partnerships / Networking

I. Universal: Business Acumen

I. Universal: Business Continuity

I. Universal: Communication

I. Universal: Data Science

I. Universal: Design Thinking

I. Universal: Innovation

I. Universal: People Development

I. Universal: Performance Management

I. Universal: Project Management

I. Universal: Quality Focus

I. Universal: Resilience

I. Universal: Risk Management, Information Security and Data Privacy

I. Universal: Safety

I. Universal: Working Remotely

Education

Bachelor's Degree in Legal Management or Business Administration

Work Experience

At least 5 years of relevant work experience

License / Certification and Training Requirement

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